Quantity & Readiness
Compare ordered, presented, finished, packed and unpacked quantities and record the actual production or shipment status.
Inspection Scope
Turn the buyer's requirements into observable checks.
A useful PSI does more than photograph finished goods. The inspection plan should identify what can be verified onsite, what evidence is required and what remains outside the inspection scope.
Product Conformity
Compare visible product characteristics against available specifications, drawings, approved samples and client-defined acceptance criteria.
Workmanship & Defects
Inspect the selected sample for workmanship issues and classify relevant observations by agreed severity and acceptance criteria.
Dimensions & Material
Record agreed dimensions such as length, width, diameter or thickness. Material identification or document checks can be included where suitable methods are available.
Packaging, Labels & Marks
Review available unit packing, export packing, labeling, shipping marks and other shipment presentation requirements included in the scope.
Photo & Measurement Evidence
Document key inspection points, measurements, defects and relevant factory or product views so the buyer can see the basis of the result.
Sampling & Acceptance
Sampling should be defined, not improvised.
Where statistical sampling is appropriate, the inspection can be structured using ANSI/ASQ Z1.4 with an agreed inspection level and AQL. The exact plan depends on the product, lot size and client requirement.
- Critical, major and minor defects.
Defect categories and acceptance limits should be agreed before inspection where AQL is used. - Random sample selection.
The sample represents the inspected lot; it does not convert a sampling inspection into a 100% guarantee. - Client-specific criteria.
Where the buyer requires 100% checks or special tests, these should be separately defined in the scope.
COUNTOrdered, presented, finished and packed quantity
COMPARESpecification, drawing, sample and PO requirements
MEASUREDimensions and agreed product characteristics
CLASSIFYDefects against agreed acceptance criteria
EVIDENCEPhotos, remarks, measurements and a decision-oriented summary.
Buyer-Relevant Findings
What an inspection can reveal before dispatch.
The value is not a perfect-looking report. It is identifying facts that may change the buyer's shipment, payment, rework or acceptance decision.
Short or Unready Quantity
Ordered quantities may not all be finished, presented or packed when the inspector arrives.
Surface & Workmanship Issues
Corrosion, stains, scratches, dirt, incomplete finishing and other visible conditions can be documented against the agreed criteria.
Dimensional Deviations
Actual length, width, thickness, diameter or other measurable characteristics can differ from the specification and should be recorded clearly.
Missing Reference Information
An approved sample, drawing, packing list or other reference may be unavailable, limiting what can be verified onsite.
Packaging & Marking Gaps
Packing may be incomplete or shipment marks, labels and other presentation details may not yet be ready for verification.
Product-Specific Test Results
Functional or field tests can be added where practical, safe and agreed in advance, with the method and observed result recorded.
Inspection Report
Designed for a decision, not just a checklist.
A structured report can bring the main facts together in one place so procurement, quality and management teams can review the same evidence.
Executive Summary
Service, date, quantities, key compliance status and overall result or recommendation.
Detailed Findings
Quantity, conformity, workmanship, measurements, packaging, marking and agreed special requirements.
Traceable Evidence
Defect references, measurement photos, product views and clear remarks linked to the inspection findings.
Inspection findings represent conditions observed at the time and place of inspection and may be based on random sampling. The report is not a warranty or guarantee of the shipment. Final commercial acceptance remains the client's decision.
Before We Inspect
Send the documents that define “acceptable.”
01
Purchase Documents
PO, item list, quantities and relevant commercial or shipment references.
02
Technical Requirement
Specification, drawing, data sheet or approved sample where applicable.
03
Packing & Marking
Label, shipping-mark, packaging and carton requirements where these are to be checked.
04
Special Tests
Any measurement, function, document or client-specific test that must be included onsite.
Commercial baseline: inspection assignments are generally quoted from USD 499 per man-day, subject to location, travel, testing, scope and assignment complexity. Standard reporting is typically issued within 24–48 hours after completion, subject to the agreed scope.
Common Questions
Pre-shipment inspection, in practical terms.
When should I book a PSI?
When enough goods are finished and accessible to represent the shipment and the supplier can present the required packing, labels and documents. The exact readiness threshold should be agreed for the assignment.
Does a PASS guarantee the whole shipment?
No. A sampling inspection reports what was observed in the inspected sample and scope at that time and place. It does not eliminate all shipment risk.
Can Orvain inspect industrial materials?
Yes, inspection scope can be adapted to industrial products such as steel and stainless-steel materials, including dimensional, visible surface, quantity and agreed material or documentation checks.
Can we use our own checklist?
Yes. Client specifications, drawings, inspection checklists and special acceptance points can be incorporated into the agreed inspection scope.
Methodology
How Orvain structures inspection evidence.
Review our approach to sampling, conformity, measurements, packaging, reporting and inspection limitations.
Read inspection methodology →Need a pre-shipment inspection?
Send the PO, specification, supplier location, quantity and required inspection date. We will define the inspection scope before execution.